Q & A

Special Permit

Q:  What does the CAHH Board propose to change in the Special Permit?

A:  The CAHH Board has submitted a amendment proposal based on the following framework:

HH Pool:

• • 325 household pool members (regardless of whether or not they are also HHPTC members)
  • 6 am – 9 am: Adult Swim
  • 9 am – 9 pm: regular operating hours
  • Special Events
• • seven after-hours events until midnight (including those shared with the Civic Association)
  • five early openings (swim meets)

HHPTC:

• • 325 household HHPTC members (regardless of whether or not they are also pool members)
• • Memorandum of Understanding outlining that in order for the club to expand its membership to this level the club must increase the percentage of members from Hollin Hills
• • Weekday hours 9 am to sunset (defined as the following hours):
• • January, February and March: 6 pm
  • April and May: 8 pm
  • June, July and August: 9 pm
  • September and October: 7 pm
  • November and December: 6 pm
• • Weekend hours:  9 am to 3 pm
  • Special Events
• • Five special events until 9 pm
• • Quiet paddles will be mandated through a Memorandum of Understanding (Note: the Association's attorney has informed the Board that an MOU is not the appropriate instrument; thus, these requirements will now be included in committee rules.)

Additionally, a Memorandum of Understanding (committee rules) between CAHH, HHPTC, and HH Pool will outline:

Q:  What are the next steps for the special permit?

A:  The Board has submitted the amendment proposal to the Fairfax County Board of Zoning Appeals.  A hearing about the amendment has been scheduled for June 3, 2026.

Public feedback about the amendment can be submitted in the following ways:

Written correspondence should be submitted to the Clerks to the Board of Zoning Appeals at bzaclerkmail@fairfaxcounty.gov.  The submission deadline is the day prior to the public hearing at 3:00 pm.

Additional instructions about registering to speak in-person at the hearing or submitting video testimony are available at the following website:

https://www.fairfaxcounty.gov/planning-development/board-zoning-appeals/speaker-signup

 As part of the amendment review, the ARB has required CAHH to do a light study and suggested that we investigate hiring a management company for HHPTC in order to ensure compliance.

Q:  How will quiet paddles work?

A:  On April 30, HHPTC will require all players to use paddles on either the USPA Quiet Category List or the Sun City Green List.  The CAHH Board and the HHPTC committee are working on how this requirement will be enforced.  Quiet paddles will be codified as new committee rules are written.

Q: How will the requirement to increase HHPTC memberships from residents of Hollin Hills work?

A: Currently, the club's membership is about 9% Hollin Hills residents, meaning  3% of Hollin Hills currently uses the facility.  (For reference, HH Pool's membership is 35% Hollin Hills, with 22% of Hollin Hills using the facility not counting Oktoberfest and the H+G Tour.)  The Board and the committee are actively seeking ways to increase Hollin Hills membership.  Please email info@hollinhills.org with any suggestions.  New committee rules will include requirements for serving Hollin Hills residents.

Q: Are we in trouble with Fairfax County?

A: While we have been operating not in compliance with the terms of the Special Permit and there is a complaint under investigation with the Division of Code Compliance, the Division of Code Compliance in Fairfax County is fairly lenient in allowing organizations to voluntarily come into compliance. Accordingly, so long as the Board is working to amend the permit or modify operations to be in compliance with the original terms, the Association is not imminently at risk of being subjected to any civil or criminal penalties under the county zoning ordinance.

The Board has been in regular contact with the Board of Zoning Appeals, Zoning Evaluation Division as well, who will be responsible for reviewing the terms of the revised Special Permit Amendment.

Articles of Incorporation - COMPLETED

Behold our new, approved Articles of Incorporation!

Tax Status - COMPLETED

Q: What about our tax status as a 501(c)(7)?

A: Thanks to our new AOIs and extensive Board research, including with experts in non-profit tax issues, the Board believes our tax status is relatively secure as long as our budget, including the HH Pool, HHPTC, and the H+G Tour, studiously remains below the percentages of non-member income outlined in the tax code.

Q: Can we be another type of nonprofit like a (c)(3) or (c)(4)?

A: Another question for an actual expert, though our amateur understanding is we would only be eligible for status as a (c)(4) and that would require that we open all amenities up to the general public or create separate business entities to manage club assets that are not nonprofits. Financially, we would need to identify sufficient revenue sources to fund our various activities, as we would be unable to charge dues. It is a question we are exploring, though we do not anticipate this is a quick change.

Bylaws

Q: How will the bylaws be amended?

A: The Board will be following a process that has already worked for the special permit and the AOIs.  The Board will share a framework for new bylaws with the community and ask for written feedback via info@hollinhills.org.  It will incorporate that feedback into a request it gives to the Association's lawyer to write legally viable bylaws.  Once those bylaws are written, the membership will vote to approve the bylaws.  We anticipate that the framework will be shared with the committee this spring.

Documentation

• Overview of the Issues Presented at the Spring 2025 Membership Meeting (April 15, 2025)
• "Special Permit" (SPA-68-V-888-02) 
• Special Permit Framework Feedback Report
• IRS Guidelines 501(c)7
• Soundscape HHPTC Report